Time management is devoted to the whole volumes, its basic principles are taught by many truly successful people, repeatedly on personal experience convinced of their effectiveness.
However, there are many people who do not even know about the existence of such a subject as time management theory. However, no one will be prevented from learning how to use it in their own lives.
How to manage time
Different time management theorists usually agree on several basic principles, without which it is impossible to learn to use time efficiently. One of the main rules is to plan your affairs. Many modern people who are in a state of permanent zeitnota, just have to visually imagine what they have to do on a given day.
To do this, lists of tasks must be compiled. They can be quite extensive, and there will not be enough time to implement them. The principles of the so-called Eisenhower Matrix will surely be useful here. According to it, all cases are systematized according to their importance and urgency and are divided into four categories.
The systematization of priorities is simple. The first group consists of important and urgent cases, the second group consists of important and urgent cases that are not urgent, the third group consists of important and urgent cases, and the fourth group (also called the “trash bin”) consists of important and urgent cases. Ironically, the priorities will be the tasks of the second of the above categories. If a person concentrates on them, it is very rare – and even then mostly not due to his or her own disorganization – that he or she will face the tasks that need to be done as soon as possible.
In practice, important non-urgent tasks may be the coursework or the diploma, which the student has to pass by the end of the semester. Or an assignment assigned to an employee by his or her supervisor with a deadline in a month. If they are immediately taken up and slowly completed while dealing with other, more urgent tasks, they will be completed by the appointed deadline. Setting deadlines is another important principle.
Another well-known principle of time management is the combination of different tasks. Unfortunately, many people underestimate it. For example, an efficient hostess can load laundry into a washing machine, dirty plates and cutlery into a dishwasher, and simultaneously engage in lunch/dinner.
Also, while the dish is being prepared (if you don’t need to keep an eye on it at the moment), you can do some cleaning. The office worker will not have any difficulty waiting for an important fax, for example, to draw up a contract or to prepare documents for the shipment of goods. Already in connection with a completely different task from his must-do list.Good advice on how to save time. Multivarka is an indispensable gadget in a modern kitchen.
What are the mistakes of those who don’t have the time
At the same time, you shouldn’t be a perfectionist. Of course, any business should be done well. But that doesn’t mean they should be literally “licked”. Between a job well done and completing it “across the sleeves” – a huge chasm and cross it is not so easy.
Anyone who wants to learn how to effectively use their own time, should not be a workaholic. Undoubtedly, there will be situations in which you will have to stay at work, but a person who actively applies the rules of time management, this happens unusually rarely. In addition, he will remember that at the end of the working day it is important to rest, both morally and physically.
Evenings should be spent with family members, friends, for your favorite hobby – in a word, with those and for the business that brings spiritual satisfaction and with the main work is not connected. And be sure to allocate enough time for sleep.
Equally important is the proper organization of the workplace. All documents and other items there should be arranged in order to easily find the right one. Besides disorder in surrounding space promotes considerable decrease in enthusiasm and working capacity.
If a person has other employees under his control, he should learn to delegate to them some of the tasks assigned to him and periodically monitor their performance. Then the work will be completed in a timely manner and there will be no need to exert much effort because of it.